AeroPlas HR Portal

The Client

AeroPlas is an established organization focused on operational excellence and workforce development. The HR department required a centralized platform to manage employee records, onboarding processes, and learning documentation efficiently while ensuring data security and compliance with organizational standards.

The Challenge

The HR department faced multiple challenges in handling employee-related processes:

• Manual management of onboarding and learning documents consumed excessive time and effort.
• Difficulty in gathering, updating, and saving learning documents from individual employees.
• Lack of version control and security, risking compliance issues.
• Complexities in managing access permissions for employee records.
• No automated system for tracking document expirations or follow-ups.

The Solution

Dotsquares collaborated with AeroPlas to design and implement a SharePoint-based HR portal with automated workflows and secure document handling:

• Role-based sign-in access for HR users with visibility of all employees in the system.
• Ability for HR to view and manage employee-specific documents.
• Workflow for sending documents to employees for signatures, with signed versions stored automatically.
• Automated notifications for expiring documents using Power Automate (one week before expiry).
• Centralized repository with secure access, version control, and easy retrieval.
• Enhanced compliance and audit-readiness with digital records.

The Results

The launch of the AeroPlas HR Portal streamlined HR operations and delivered measurable improvements:

• Significant time savings in managing employee onboarding and learning documents.
• Reduced manual errors and inefficiencies with automated workflows.
• Strengthened document security and compliance with version control and access management.
• Increased accountability with digital signing and audit-ready records.
• Improved HR productivity and employee experience through centralized access.

WHAT WE DID

• Built a SharePoint-based HR portal for employee onboarding & learning management
• Enabled role-based access for HR users
• Integrated workflows for digital signing & document management
• Implemented automated notifications for expiring documents
• Enhanced compliance with secure, centralized records
• Delivered a scalable, productivity-boosting solution for HR teams